Planning an office removal is not easy and if done wrong, can ruin your business. Whether you plan to move from one building to another or you have an interstate removal in mind, it is important to appreciate the magnitude of the task at hand. It is a process that will disrupt the day-to-day running of your business and will also involve many people including employees, customers and suppliers. For this reason, you need to organize this process systematically.
While office removals are known to be hectic and financially draining, you can now follow these tips that we have put together to make sure that yours is a successful and hassle-free move.
1. Adopt a Project Plan
To carry out a successful office move, you should embrace a project plan months before the actual move. Your plan should outline necessary tasks to be carried out, allocate duties, set a timeline and create deadlines for different tasks. When planned like any other business project, an office removal moves seamlessly without hitches. There’s no time wastage, duplication of duties, procrastination and other practices that can hinder the process.
2. Start Planning Early
Your moving project requires a lot of input from different people, therefore you need to start planning early to avoid the last-minute rush. Three months is a good time to start planning for a small office move but the process should start even earlier for larger businesses.
3. Create a Moving Team and a Leader
You should pick leaders from different departments in your office to create a moving team. The people chosen to be your moving team must have some authority to ensure things move along. For instance, supervisors and managers work perfectly as members of a moving team.
Every member of the team should have specific tasks to complete. From this team, select a team leader who has some experience in logistics. The moving team leader should also have strong decision-making abilities.
4. Plan your budget
When first planning your budget talk to different removal firms and get estimates and quotes for the project. Your budget plan should also cover other costs such as rubbish disposal, recycling, and cleaning of the new and old offices.
5. Create an Office Removal Checklist
It is the toughest task your moving team will have to do but it is crucial in making the entire process a success. You should compile a checklist of all moving tasks. Every member of your moving team should contribute to the list after assessing areas under their supervision and listing everything that requires moving. An inventory of all items in different departments is necessary, and the list created should be shared with the team.
6. Gather Information On The New Office
You need to fully understand the floor layout of the new building to help brainstorm on how the office move will pan out. This is a crucial step in planning and identifying the best techniques for moving in. Make sure to identify electrical outlets, storage space, furniture space and other key spaces.
7. Communicate your Office Move
You need to notify your employees, current service providers, customers, and clients about the upcoming move. Making these notifications is not only courteous and helpful in maintaining your reputation but ensures that all stakeholders know where to be and when.
South West Removals & Storage
At SWR we are an advocate and uphold a transparent partnership with all the people that we move now and in the future. It’s our aim to make your move a smooth and stress free as possible. For more information contact us at South West Removals & Storage. You can call us on +61 8 9725 4766 or email us at email@example.com.